Because it contains an ambiguous reference to “the assignment,” this message also assumes that the reader is familiar with the subject matter at hand (for instance, it assumes the reader will know which course and which particular assignment the sender is referring to). The tone of this message is very casual it assumes that the reader knows who the sender is and has a close personal relationship with the sender. Such people may consider an informal email rude or unprofessional.Ī message like this one might be OK to send your friend, but not to your professor:ĭo you know what the assignment is about? Can U help me?Īlthough it may be obvious to you that you wouldn’t send such an email to your professor, let’s carefully examine what assumptions this message makes about the reader and their expectations. However, others view email as simply a more convenient way to transmit a formal letter. For example, some people regard email as a rapid and informal form of communication-a way to say “hello” or to ask a quick question. People have different opinions what email should look like, so it is always helpful to be aware of the expectations of your audience. If you would hesitate to say something to someone’s face, do not write it in an email. Your message is emotionally charged or the tone of the message could be easily misconstrued.A backup copy of your email is always stored on a server where it can be easily retrieved by interested parties, even when you have deleted the message and think it is gone forever. Email is NEVER private! Keep in mind that your message could be forwarded on to other people without your knowledge.
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